Fully agentic software for child-care centers
Childcare software that does the office work.
We ran our own center on Procare for years. It kept good records, and our staff still did the reading, the checking and the typing. Centerly is built around AI agents that read the paperwork, watch your compliance, follow up with families and bring new ones to your door. Your team confirms with a click.
- Built inside a working child-care center
- Every US state
- Any browser, nothing to install
- Your staff confirm every change
- We convert your data
One minute, no sound needed. Watch the full product tour or browse every feature.
Procare then, Centerly now
How we ran our center on Procare, and how it runs on Centerly
We ran our own licensed center on Procare Desktop for years. It kept good records. Every one of these jobs still landed on a person.
| When this happened | Our center on Procare Desktop | Our center on Centerly |
|---|---|---|
| A parent handed in an immunization record | We read the form and typed in each dose and date. | The assistant reads the scan, checks every dose against the state's schedule, and tells us what is missing. We click to confirm. |
| A child started or left mid-month | We worked out the prorated tuition by hand and keyed in the adjustment. | Prorated automatically from the enrollment dates and the family's signed tuition agreement. |
| A parent emailed about a two-week vacation | We looked up the policy, checked the notice, calculated the credit and remembered to apply it the next month. | We paste the email in. The assistant records the dates, checks the notice period and lines up the credit for us to confirm. |
| A bank payment was returned | The reversal posted to the ledger. We checked for returns ourselves each day and re-submitted them by hand. | Flagged the day it happens, with retry, split-payment and card-on-file tools ready. |
| A teacher's CPR card was about to expire | We could list what was due if we kept the dates entered. Reminding the teacher and checking the new card was on us. | Watched months ahead. Reminders go out on their own, and the new card is read and checked when she uploads it. |
| Licensing walked in | We had checked each file by hand beforehand, and hoped nothing had been missed. | We open the files the inspector names. Every one has been checked overnight, every night. |
| A parent had a question at 9:47 at night | It waited in our voicemail or inbox until morning. | The chat agent on our website answers, books the tour, and puts the family in the enrollment pipeline. |
This is our own experience of running one licensed center on Procare Desktop, not a statement of everything Procare can do. Procare also sells a cloud product, Procare Online, which automates more than Desktop in several of these areas. The full Procare vs Centerly comparison covers both products line by line, with sources.
Office on Autopilot
An AI assistant that works in your office
Hand it a scan, a phone photo or a parent's email. It works out which record it belongs to and what should change, then waits for your click.
- Reads immunization records, screenings, CPR cards and background checks
- Names and files every scanned page to the right child or employee
- Turns a vacation email into dates, a notice check and the right tuition credit
- Turns away an expired or wrong staff document at upload
- Answers questions like "who still needs a hearing screening?"
Ten screens in about 40 seconds.
What a licensing visit looks like when every file is already complete.
Compliance
When licensing visits
An inspector picks a few children and a few employees and asks to see their paperwork. With Centerly it is already in order, because the checking never stopped.
- Expirations watched months ahead, with reminders sent for you
- Any gap found and fixed in a couple of clicks
- Children: immunizations, enrollment packet, state forms with parent and center signatures
- Employees: training hours, background checks, CPR and first aid, affidavits
From first click to first day, automatically.
Fill your tour calendar. Fill your classrooms.
Every tour booked. Every seat filled. From the first click on your website to a child's first day, the steps between are handled for you, and your team confirms what matters.
Marketing that builds itself
Campaigns are placed and tuned to the budget and target cost per tour you set, so the spend works harder and tours come in.
How it works →Follow-up that never forgets
Automatic emails and a simple pipeline track every lead, from first inquiry to enrolled, and help convert more of them.
How it works →Paperless parent signup
Families sign and submit online in minutes. Nothing to print, scan or retype, and the records land in the right file.
How it works →Hiring paperwork made easy
New staff complete their paperwork online, and the checks, certificates and expirations are tracked for you.
How it works →Tours in. Enrollments up. See every feature.
What "fully agentic" means
Four agents on your team, and you in charge
Each one does a job your staff do today between everything else. Each one shows its work, and nothing important changes without a person's click.
The office assistant
Reads documents, files them, checks them, and prepares billing changes for you to confirm.
How it works →The compliance watch
Checks every child and staff file each night against your state's rules and sends the reminders.
How it works →The website chat agent
Answers parents on your own website at any hour, books tours and follows up afterwards.
How it works →The enrollment autopilot
Places and tunes your advertising to a budget and a target cost per tour that you set.
How it works →Underneath them is everything a center runs on day to day: records, attendance kiosk, tuition billing, payments, the Family Journal parent app, online enrollment and staff onboarding. See all features.
Before you ask
The questions we hear first
Does the AI change our records on its own?
No. It proposes a change, shows the document it read, and waits for a click from your office. The one exception is routine staff-document checks, which you can switch off.
How hard is it to switch from Procare or Brightwheel?
Our team converts your children, families, staff and billing history, and you go live in stages so tuition keeps flowing. See the plan, week by week.
Does it know my state's licensing rules?
Yes. Centerly serves centers in every US state, and its checks follow the rules of the state where your center operates.
What does it cost?
It depends on the size of your center and the parts you use. You get a written quote after a demo. How pricing works.
What does a normal week look like with it?
We wrote one out, Monday to Friday, before and after.
For owners and directors
See it with your own center in mind
Thirty minutes on a video call. Tell us how many children you serve and what you use today, and we will show you what Centerly would take off your desk.
- A walk through a licensing visit using files like yours
- How billing would follow your own tuition agreement
- What moving from your current system involves, step by step
- A quote for your center
Prefer to ask first? Chat with Steve, or write to [email protected].
Need to bring someone else along? Send them Centerly in one page.